Manage Attachments

1 Initial Problem

The management of attachments is currently only accessible from the "Compose"-screen of a new mail. This is quite difficult to find and results in the fact that you can only manage the clipboard if you also go via the "Compose" process.

2 Conceptual Summary

There will be an explicit tab "Manage Attachments". This is offered outside of the "Compose" process of a mail.

When "Edit" (for editing attachments of an email) is called up in the "Compose" form, the management of attachments is offered, where the tab navigation only offers a "< Back".

3 User Interface Modifications

3.1 List of Affected Views

• Mail » Compose
• Mail » Manage Attachments

3.2 User Interface Details

• A tab "Manage Attachments" is added.
• The legacy table will of course also be replaced by a KS Data Table as part of ILIAS 10.
• File Input via Drop zone for files

3.3 New User Interface Concepts

None.

3.4 Accessibility Implications

Nothing specific.

4 Technical Information

None.

5 Privacy

No changes.

6 Security

No changes.

7 Contact

• Author of the Request: Samoila, Oliver [oliver.samoila]
• Maintainer: Jansen, Michael [mjansen]
• Implementation of the feature is done by: {The maintainer must add the name of the implementing developer.}

8 Funding

If you are interest in funding this feature, please add your name and institution to this list.

• …

9 Discussion

Potter, Chris [ChrisPotter] 06.12.23 - I strongly suggest that we don't use the word 'Execute'. I know it is a standard term in programming, but this is for the end users.  I feel that the word has too many negative connotations.

Seiler, Yvonne [yvseiler], 11. DEC 2023: The proposed solution helps to manage attachments from outside a mail. But I ask myself, why do we need such a mail attachment repository at all? I know from our users that they tend to have difficulties because they have to attach an uploaded file to the mail and forget this step. But not that they want to find the attachments they have already uploaded. What is your use case here?

10 Implementation

At the moment: Only 'edit' can be used to include files from "my Attachments". Further development will happen under Mail Attachments: Change from »Edit« to »Add« and represents the results of the revision.

Test Cases

Test cases completed at {date} by {user}

• {Test case number linked to Testrail} : {test case title}

Privacy

Information in privacy.md of component: updated on {date} by {user} | no change required

Approval

Approved at 2024-02-07 by Samoila, Oliver [oliver.samoila].