OER-Harvester automatically creates Exports

1 Initial Problem

Teachers download OER from i.e. twillo and can import it into their ILIAS if it has the right format. Then they can immediately employ it or edit it. 

To allow for this all OER must be made available as an export file. In practice than means manually exporting every object that is to be published as OER. This process should be automated.

2 Conceptual Summary

When collecting objects marked as OER, the OER-Harvester should check whether the objects already have an export file marked as 'Public Access' (see Public Access Export Files for All Objects), and if not automatically create one. As the Harvester currently does not collect any container objects (see also OER-Harvester collects more object types), this process does not require any user input.

The settings of the OER-Harvester cron-job is to be expanded by a multi-select input, where object types can be deselected and excluded from being harvested. This is in addition to the opt-out for single objects that is offered currently. There is no additional opt-out for just the creation of export files: all objects that are harvested also get a public access export file, no exceptions.

Opt-out for single objects

This depends on the implementation of Public Access Export Files for All Objects (and subsequently Managing the Exportfiles via IRSS).

3 User Interface Modifications

3.1 List of Affected Views

• 'Metadata' tab of any Object
• Administration > General Settings > OER Harvester > Edit

3.2 User Interface Details

In the settings of the OER-Harvester cron job, a new multi-select 'Harvested Object Types' is shown, listing all object types that are harvested (see OER-Harvester collects more object types). By default all types are selected.

When a type is deselected, it is not harvested anymore. Previously harvested objects of that type remain in the Category where the harvester linked it to, and has to be removed manually if needed.

Further, if a license selected for the OER-Harvester is chosen in the 'Metadata' tab of an object that can be harvested (and the opt-out checkbox was not checked), the confirmation modal shows in addition to the usual warning the following text:

The copyright license you have selected makes this object eligible to be harvested as an Open Educational Ressource. If you continue, it will be listed as such along with an export file, and it might get published beyond this platform.

3.3 New User Interface Concepts

No new user interface concepts required.

3.4 Accessibility Implications

No accessibility implications.

4 Technical Information

-

5 Privacy

No privacy implications beyond those explained in Public Access Export Files for All Objects.

6 Security

No foreseeable security implications.

7 Contact

• Author of the Request: Schmitz, Tim [tschmitz]
• Maintainer: Meyer, Stefan [smeyer], Schmitz, Tim [tschmitz]
• Implementation of the feature is done by: Schmitz, Tim [tschmitz]

8 Funding

If you are interest in funding this feature, please add your name and institution to this list.

• FH Dortmund

9 Discussion

Kunkel, Matthias [mkunkel], 10 APR 2024: The implementation of Public Access Export Files for All Objects is a pre-requisite for this feature. Authors need to have control which version of their content is published. Unlike for the file object, other content objects can be constantly modified within ILIAS. You want to know which version is harvested and offered as an XML file to the public.

Schmitz, Tim [tschmitz], 12 APR 2024: Agreed, this feature really only makes sense with Public Access Export Files for All Objects. I'll make the dependency obligatory in the article.

Kunkel, Matthias [mkunkel], 13 MAY 2024: FR Public Access Export Files for All Objects has been accepted by JF and scheduled for ILIAS 10 at 29 APR 2024.

JourFixe, ILIAS [jourfixe], 13 MAY 2024: We highly appreciate this suggestion and schedule the feature for ILIAS 10 / trunk.

10 Implementation

Implemented as described above, for more technical details see the documentation.

Test Cases

Test cases completed at 2024-10-22 by Tödt, Alexandra [atoedt]

• 24941 : Changing the Copyright of a File
• For test cases about the the activation of object types see OER-Harvester collects more object types
• 76755 : Public access export files for OER File objects
• 76762: Files: Cron Job cannot create a public access export if one was manually created beforehand
• 76837: Public access export files for OER Glossary 
• 76838: Glossary: Cron Job cannot create a public access export if one was manually created beforehand
• 76865: Public access export files for OER Content Pages
• 76866: Content Pages: Cron Job cannot create a public access export if one was manually created beforehand
• 76879: Public access export files for OER ILIAS Learning Modules
• 76880: ILIAS Learning Modules: Cron Job cannot create a public access export if one was manually created beforehand 
• 76888: Public access export files for OER HTML Learning Modules
• 76889: HTML Learning Modules: Cron Job cannot create a public access export if one was manually created beforehand
• 76872: Public access export files for OER SCORM Learning Modules
• 76873: SCORM Learning Modules: Cron Job cannot create a public access export if one was manually created beforehand 
• 76858: Public access export files for OER Test Pools
• 76859: Test Pools: Cron Job cannot create a public access export if one was manually created beforehand
• 76851: Public access export files for OER Survey Pools
• 76852: Survey Pools: Cron Job cannot create a public access export if one was manually created beforehand
• 76844: Public access export files for OER Media Pools
• 76845: Media Pools: Cron Job cannot create a public access export if one was manually created beforehand

Privacy

Information in privacy.md of MetaData: updated on 17 OCT 2024 by Schmitz, Tim [tschmitz]

Approval

Approved at 11 OCT 2024 by Vorkauf, Klaus [KlausVorkauf].